Privacy Policy

Last updated: January 15, 2025

Your Privacy Matters

At AI Linkify, we are committed to protecting your privacy and ensuring the security of your personal and business data. This Privacy Policy explains how we collect, use, and safeguard your information when you use our document processing services.

Information We Collect

Information Collected Automatically

Technical data (IP address, browser type, operating system)

Usage analytics (pages visited, features used, session duration)

Device information (screen size, device type, performance metrics)

Error logs and diagnostic information for service improvement

Information You Provide

Documents and files you upload for processing

Email address when contacting support

Feedback and communications with our team

Account preferences and settings

How We Use Your Information

Primary Uses

Process and analyze your documents using AI technology

Provide document splitting, transaction linking, and export services

Improve our AI models and service quality

Respond to support requests and technical issues

Analytics and Improvement

Monitor service performance and uptime

Analyze usage patterns to enhance user experience

Identify and fix bugs or technical problems

Develop new features based on user needs

Data Sharing and Disclosure

We Do Not Share Your Data

We never sell your personal or business data to third parties

We do not share your documents with other users or companies

We do not use your data for advertising or marketing purposes

All AI processing happens on our secure servers

Limited Exceptions

Legal compliance when required by law enforcement

Protection of our rights, property, or safety

Business transfers (with continued privacy protections)

With your explicit consent for specific purposes

Data Security and Storage

Security Measures

Enterprise-grade encryption for data in transit and at rest

Regular security audits and penetration testing

Access controls and authentication for all systems

Monitoring and logging of all data access

Data Retention

Uploaded files are automatically deleted after processing

Session data is cleared within 24 hours

Support communications retained for 2 years

Analytics data anonymized after 12 months

Your Rights and Choices

GDPR Rights (EU Users)

Access: Request copies of your personal data

Rectification: Correct inaccurate personal information

Erasure: Request deletion of your personal data

Portability: Receive your data in a portable format

Objection: Object to processing of your personal data

Restriction: Request limitation of data processing

All Users

Request information about data we have collected

Update or correct your information

Delete your account and associated data

Opt out of non-essential communications

Cookies and Tracking

Types of Cookies

Essential: Required for basic site functionality

Analytics: Help us understand site usage

Functional: Enable enhanced features

Marketing: Personalized content (opt-in only)

Cookie Control

You can control cookies through your browser settings

Our cookie banner allows granular control

Essential cookies cannot be disabled

Disabling cookies may affect site functionality

International Data Transfers

Transfer Safeguards

Standard Contractual Clauses for EU data transfers

Adequacy decisions where applicable

Additional safeguards for sensitive data

Regular compliance monitoring

Children's Privacy

AI Linkify is not intended for use by children under 16. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child, we will delete it promptly.

Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. Significant changes will be communicated through:

  • Email notification to active users

  • Prominent notice on our website

  • Updated effective date

Contact Us About Privacy

For privacy-related questions, data requests, or concerns, please contact us:

Email

privacy@ailinkify.de

Address

AI Linkify Data Protection, 2268 Market Street, Suite 4341, San Francisco, CA 94114, USA

Data Protection Officer

Response Time

We respond to legal inquiries within 5 business days.