Privacy Policy
Last updated: January 15, 2025
Your Privacy Matters
At AI Linkify, we are committed to protecting your privacy and ensuring the security of your personal and business data. This Privacy Policy explains how we collect, use, and safeguard your information when you use our document processing services.
Information We Collect
Information Collected Automatically
Technical data (IP address, browser type, operating system)
Usage analytics (pages visited, features used, session duration)
Device information (screen size, device type, performance metrics)
Error logs and diagnostic information for service improvement
Information You Provide
Documents and files you upload for processing
Email address when contacting support
Feedback and communications with our team
Account preferences and settings
How We Use Your Information
Primary Uses
Process and analyze your documents using AI technology
Provide document splitting, transaction linking, and export services
Improve our AI models and service quality
Respond to support requests and technical issues
Analytics and Improvement
Monitor service performance and uptime
Analyze usage patterns to enhance user experience
Identify and fix bugs or technical problems
Develop new features based on user needs
Data Sharing and Disclosure
We Do Not Share Your Data
We never sell your personal or business data to third parties
We do not share your documents with other users or companies
We do not use your data for advertising or marketing purposes
All AI processing happens on our secure servers
Limited Exceptions
Legal compliance when required by law enforcement
Protection of our rights, property, or safety
Business transfers (with continued privacy protections)
With your explicit consent for specific purposes
Data Security and Storage
Security Measures
Enterprise-grade encryption for data in transit and at rest
Regular security audits and penetration testing
Access controls and authentication for all systems
Monitoring and logging of all data access
Data Retention
Uploaded files are automatically deleted after processing
Session data is cleared within 24 hours
Support communications retained for 2 years
Analytics data anonymized after 12 months
Your Rights and Choices
GDPR Rights (EU Users)
Access: Request copies of your personal data
Rectification: Correct inaccurate personal information
Erasure: Request deletion of your personal data
Portability: Receive your data in a portable format
Objection: Object to processing of your personal data
Restriction: Request limitation of data processing
All Users
Request information about data we have collected
Update or correct your information
Delete your account and associated data
Opt out of non-essential communications
Cookies and Tracking
Types of Cookies
Essential: Required for basic site functionality
Analytics: Help us understand site usage
Functional: Enable enhanced features
Marketing: Personalized content (opt-in only)
Cookie Control
You can control cookies through your browser settings
Our cookie banner allows granular control
Essential cookies cannot be disabled
Disabling cookies may affect site functionality
International Data Transfers
Transfer Safeguards
Standard Contractual Clauses for EU data transfers
Adequacy decisions where applicable
Additional safeguards for sensitive data
Regular compliance monitoring
Children's Privacy
AI Linkify is not intended for use by children under 16. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child, we will delete it promptly.
Changes to This Policy
We may update this Privacy Policy to reflect changes in our practices or legal requirements. Significant changes will be communicated through:
Email notification to active users
Prominent notice on our website
Updated effective date
Contact Us About Privacy
For privacy-related questions, data requests, or concerns, please contact us:
privacy@ailinkify.de
Address
AI Linkify Data Protection, 2268 Market Street, Suite 4341, San Francisco, CA 94114, USA
Data Protection Officer
Response Time
We respond to legal inquiries within 5 business days.